Personal Assistant - English Speaker (F/H)

Vos Challenges

The Personal Assistant offers strong assistance to the leadership members by providing a tailored assistance, facilitating their day-to-day activities, and adding value to client relationship management. He/she is the key contact with internal and external stakeholders to ensure a smooth and seamless daily business. He/she increases the efficiency by freeing up time for the Partners so that they can concentrate more deeply on key elements related to business/clients (business development, business opportunities, etc.).

1. Ensuring a smooth and seamless daily business for several Partners:

- Proactively managing Partners’ calendars, incoming phone calls (direct calls to appropriate parties or take messages), outlook inboxes (read, monitor, forward and respond where necessary) and incoming mail process (digital mailroom).

- Preparing and/or sending correspondence on behalf of Partners.

- Planning and organizing internal and external meetings/lunches/events.

- Completing Partners’ time sheets and managing their expenses (car leasing, credit card payments, etc.).

- Assisting in procurement process (P2P system, e.g. event registration).

- Planning and organizing business travels and related itineraries.

- Monitoring of Partners’ trainings & related follow-up with People & Culture department.

- Providing solution-oriented support involving a wide variety of duties that are critical to ensure smooth and seamless business processes.

- Being Partners’ delegate for systems/applications if relevant.

2. Engagement and business-related support/adding value to client relationship:

- Being first point of contact for clients and external parties.

- Organizing and preparing agenda/presentation for internal & external meetings. If requested, joining those meetings, taking minutes and support in the follow-up of action points.

- Planning and organizing client events.

- Supporting in PowerPoint presentations:

• Preparing templates for certain presentations (e.g. quarterly team meetings, client update meetings, etc.).
• Applying the right KPMG templates and guidelines.
• Preparing and managing design/layout of presentation based on content provided by Partner (visuals, pictures, animations, collection of slides from other stakeholders, putting slides together and ensuring a consistent design).

- Assisting with the Client Relationship Management tool (CRM): reports, contacts, mailing/event list.

- Keeping a global vision of Partner's portfolio/core business.

- Supporting in the follow-up on engagement activities with the Managers (e.g. for the period close down).

3. Knowledge-sharing:

- Providing support to internal teams as well as guidance and coaching to new team members.

- If relevant, acting as Performance Manager.

Other activities and responsibilities, in addition to those mentioned above, may be entrusted with the function holder.

Votre Profil

• Strong Computer skills including Outlook and MS Office package (Teams,Word, Excel, PowerPoint).
• Strong knowledge of internal tools.
• Awareness of the business environment.
• Languages: fluent in English, and fluent in either French or German; any other language is considered as an asset.
• Educational requirements: minimum degree: Bachelor’s degree.

Votre environnement de travail

KPMG is a global organization of independent professional services firms providing Audit, Tax and Advisory services. KPMG is the brand under which the member firms of KPMG International Limited (“KPMG International”) operate and provide professional services. “KPMG” is used to refer to individual member firms within the KPMG organization or to one or more member firms collectively.

KPMG firms operate in 145 countries and territories with more than 236,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. Each KPMG member firm is responsible for its own obligations and liabilities.

EXPERIENCE & KNOWLEDGE

• Demonstrating effective oral and writing communication skills.
• Having exemplary organizational skills with the ability to prioritize workloads.
• Being able to interact with individuals at all levels.
• Being client oriented.
• Demonstrating high proficiency in handling confidential matters.
• Being able to work independently and also to contribute to a team.
• Being solution oriented.
• Having a positive and enthusiastic approach.
• Paying attention to details and delivering high quality deliverables.
• Being open-minded and agile by displaying resilience even in uncertain situations.
• Showing a growth mindset and continuous motivation to learn.
• Demonstrating proactivity and anticipation.
• Showing awareness of the business environment.
• Displaying assertiveness and ability to influence.
• Being able to work under pressure to meet the deadlines.